:: Meeting Room Policies and Fee Structure ::

Please read.

Purpose: In keeping with the Library’s mission to offer a welcoming place for community interactions, Fayetteville Free Library meeting Rooms are available for use by groups for informational, educational or cultural meetings and programs. Use of the Library meeting rooms does not imply endorsement by the library staff or Trustees of the viewpoint presented.

• Neither the name, telephone number nor the address of the Fayetteville Free Library may be used for the official address or headquarters of an organization.
• Banners, literature, photographs or signage may not be placed anywhere in the Library without the Executive Director's permission.
• Groups must hold their meetings during regular library hours. Permission to use a meeting room after regular hours must be obtained from the Executive Director when reserving the room and will incur additional fees.
• The library reserves the right to decline the usage for any reason and to cancel a reservation with no notice. Groups which support the direct mission of the library will be given highest priority.
• Personal conduct and activities will be subject to the FFL Patron Code of Conduct.
• Prior to the meeting, a representative from the group must agree to and sign a Request to use the Meeting Room form.

::  Room Seating Capacity  ::

Room Capacity: The Fayetteville Free Library has the following spaces available by reservation for group meetings.

Room Name	Capacity
Community Room A (full)	200
Community Room B	50
Community Room C	50
Tutoring Room #1	12
Study Room #2	8
Study Room #3	8
Reading Room (Director Authorization only)	200
Board Room (Director Authorization only)	31

Non-Profit Organizations: No Fees
Groups exempt are- A nonprofit under IRS Code 501(c)(3), open membership group that is cosponsored by the library, nonprofit community groups, school affiliated parents or youth groups such as PTA and Home schooling association. Tax ID, proof of 501c3 status, or proof of group membership may be requested during the reservation process.

Special Group Rates for Professional Tutors:
Tutors who charge for their services are engaging in a for profit exercise unless proof of 501C3 status is provided. A tutor is welcome to meet with a student in any available area of the library free of charge. If a tutor wishes to reserve a room, there will be a $10.00 fee.

::  Available Equipment: (fees apply to ALL groups)  ::

Equipment	Fee
Lectern or Easel	No Charge
Screen	No Charge
Wireless Internet Access	No Charge
Laptop Computer	$25
VCR/Monitor	$20
DVD/Monitor	$20
Projection Equipment	$50
Kitchen Facilities (Community Room only)	$25
Piano (Reading Room only)	$25
Cleaning (If any food or drink are served)	$25
Set Up (If room set up is required)	$25

::  Small meeting room or partitioned community room (maximum capacity 50)  ::

Rate	Time Length
$75	1-2 Hours
$100	2-6 Hours
$300	Whole Day Rental

::  Full community room (capacity 200)  ::

Rate	Time Length
$100	1-2 Hours
$150	2-6 Hours
$350	Whole day rental
$75	non-operational hours (i.e. early meeting start or late ending)

Other Fees:
If you wish to reserve a room during non-operational hours, prior approval from the Executive Director is needed.  Special arrangements may be discussed with the Executive Director.

Admission Sales:
%25 of ticket price receipts will be payable to the library in addition to all room usage fees. All fees other than admission fees are due 10 days prior to the event.

::  How to reserve a space  ::

Call 637-6374, press #2 or Online.  Prior to the meeting, a representative from the group must agree to and sign a Request to use the Meeting Room form.